Star Service Inc. — Refrigerant Compliance

New Leak Record

Key: RequiredMust be completed OptionalSituational — complete if applicable

Site & Unit Info

Required

Customer / Site *

Date Started *

Date Ended (auto-filled)

Manufacturer *

Unit # *

Circuit #

Model # *

Serial # *

Unit Location *

Unit Type *

Equipment Type

Refrigerant Info

Required

Refrigerant Type *

Full System Nameplate Charge (lbs) *

Special Circumstances

Optional — check all that apply

Refrigerant Conversion

Unit Mothballed

Unit Disposal

Refrigerant Recovered?

Required

Refrigerant Added?

Required

Ongoing Leaks

Select Customer

Update Leak Job

Update Job Status

New Status

Refrigerant Added This Visit

Refrigerant Type

Date Added

Cylinder ID

Condition

Lbs

Refrigerant Recovered This Visit

Log any refrigerant recovered on this visit — this will be credited against the net leak rate.

Refrigerant Type

Date Recovered

Drum / Tank #

Lbs

Leak Inspection Log

Site & Unit Info

Required

Customer / Site *

Date of Inspection *

Manufacturer

Unit # *

Circuit #

Model #

Serial #

Unit Location

Unit Type

Equipment Type

Inspection Details

Inspection Method(s) * (select all that apply)

? Soap & Bubble ? Electronic Detector ? Pressure Test ? Vacuum Test ? Dye ? Ultrasonic Detector

Result *

Areas Inspected / Notes

I verify that a leak inspection was performed on all visible, safe, and accessible components of this unit and no refrigerant leaks were detected.

Unit Refrigerant History

Select Customer

My Records

Your Submitted Leak Records

View Record View Only

All Service Records

Record #	Date	Tech	Site	Unit	Type	Status	Added (lbs)	365-Day Rate	EPA Flag	Deadline

Leak Record Audit

Review open leak records and approve them to Verified & Closed once satisfied all steps are complete and documented correctly. At month end, generate a customer report of all closed records.

Filter by Customer

Filter by Status

Filter by Tech

?? Month-End Customer Report

From

Generates a report of all Verified & Closed records for the selected customer and date range.

Unit Refrigerant Registry

Site Equipment List

Manage the unit inventory for each customer site. Techs will select from this list when creating new leak records.

Select Customer / Site

Select Customer

Bulk User Setup

One-time team import

Use this tool to create all team member accounts at once. Each user will be created with the temporary password StarService1! and can log in immediately.

Safe to run multiple times — existing users will be skipped automatically.

Supervisor Accounts

Supervisors have access to the compliance dashboard, all records, alerts, and settings.

Add New Supervisor

Full Name *

Username *

Password *

Employee #

Mobile Phone

Email Address

EPA 608 Classification

EPA Certification #

Technician Accounts

Add or remove technician logins.

Add New Technician

Full Name *

Username *

Password *

Employee #

Mobile Phone

Email Address

EPA 608 Classification

EPA Certification #

Global Alert Emails

These address(es) receive all leak alerts for every customer. Separate multiple with commas.

Global Alert Email(s)

Enable all email alerts

Customer / Site List & Email Alerts

?? Bulk Equipment Import

Upload a filled-in template to bulk-add units to any site's equipment list. Download the template for the required format and a full cheat sheet.

Select Customer / Site

?? Choose File No file selected

?? Record Archive & Export

Records are stored locally on this device. EPA Section 608 requires refrigerant records to be kept for 3 years (some recommend 5 years for best practice). Only archive records older than 5 years unless you have already exported and stored them elsewhere.

Storage used —

—

Archive records closed before (EPA requires 3 yr min — 5 yr recommended)

Filter by Customer (optional)